Termeni, GDPR si cookies pentru participarea la CongrEMs 2026.
Toate informatiile juridice esentiale pentru participanti, abstracte, workshopuri, prezenta, certificate, confidentialitate si utilizarea cookies, reunite intr-o pagina unica, usor de parcurs.
Terms, GDPR and cookies for CongrEMs 2026 participation.
All essential legal information for participants, abstracts, workshops, attendance, certificates, privacy and cookie usage, gathered in a single page designed to be easy to navigate.
Termeni si conditii de participare
Acesti termeni reglementeaza crearea contului, inscrierea, plata, participarea la congres, abstractele, workshopurile, prezenta, certificatele, acreditarea si regulile generale aplicabile participantilor la CongrEMs 2026.
Terms and Conditions of Participation
These terms govern account creation, registration, payment, congress participation, abstracts, workshops, attendance, certificates, accreditation, and the general rules applicable to CongrEMs 2026 participants.
CongrEMs 2026 este organizat de Asociatia Organizatia Studenteasca de Medicina de Urgenta, CUI 18816690, Nr. Autorizare JC 64/2006, cu sediul in Str. Gheorghe Marinescu nr. 50, Targu Mures, Romania.
Adresa oficiala de contact pentru participanti si aspecte administrative este secretariat@congrems.ro.
CongrEMs 2026 - Congresul National de Medicina de Urgenta si Medicina de Dezastre cu participare internationala, editia a III-a - se desfasoara in perioada 3-6 iunie 2026, in Targu Mures, Romania.
- Prezentari plenare: Teatrul National Targu Mures
- Sesiuni stiintifice: Hotel Continental - Sala Tonitza
- Workshopuri: locatii multiple, comunicate ulterior participantilor
Organizatorul isi rezerva dreptul de a modifica programul, structura, lectorii, locatiile sau formatul unor activitati daca situatia o impune.
Participarea este permisa exclusiv persoanelor cu varsta de minimum 18 ani.
Se pot inscrie, in functie de categoria aplicabila, studenti, voluntari ISU/UPU care nu sunt studenti, asistenti medicali, paramedici, medici si alte persoane implicate in serviciile de urgenta.
Organizatorul poate verifica exactitatea informatiilor furnizate la inscriere si isi rezerva dreptul de a refuza, limita sau anula participarea in cazul unor date false, incomplete sau inselatoare.
Crearea unui cont pe platforma nu garanteaza rezervarea unui loc; participarea este confirmata doar dupa completarea inregistrarii si efectuarea platii integrale.
Participantii care au achizitionat initial un cont de participant pasiv si doresc trecerea la un cont activ trebuie sa solicite acest lucru in timp util, prin email la secretariat@congrems.ro, inainte de termenele-limita aplicabile. In cazul unei astfel de modificari, organizatorul nu are obligatia de a restitui eventualele diferente de pret rezultate din schimbarea categoriei, a perioadei tarifare sau a structurii taxelor aplicabile la momentul solicitarii.
Taxa de participare aplicabila este cea corespunzatoare momentului efectuarii platii, nu momentului crearii contului.
Daca un participant isi creeaza cont in perioada Early Bird, dar plateste dupa expirarea acesteia, se va aplica taxa disponibila la data platii.
Pentru pachetele cu participare activa, eligibilitatea ramane conditionata de incarcarea abstractului in platforma pana la termenul-limita oficial de abstract submission.
Daca abstractul nu este incarcat in termen, biletul se reincadreaza automat la categoria pasiva corespunzatoare, la tariful pasiv valabil la data conversiei.
Diferenta de plata se comunica prin email si trebuie achitata in termen de 5 zile calendaristice de la notificare.
Metodele de plata pot include:
- plata online cu cardul, prin procesatorul activ pe platforma;
- transfer bancar;
- plata POS la locatia congresului, la taxa Late Bird / on-site, daca organizatorul permite aceasta optiune.
Daca plata nu este finalizata, contul poate ramane activ pe platforma, insa nu se elibereaza bilet si participarea nu este confirmata.
In cazul neplatii diferentei rezultate din conversia Active-Pasive in termenul mentionat, organizatorul poate anula automat inregistrarea/biletul, fara acces la congres.
Biletele sunt nominale si netransferabile. Nu pot fi revandute, transferate sau utilizate de alta persoana.
Corecturile de nume sunt permise doar pentru erori reale de completare si se solicita exclusiv prin email la secretariat@congrems.ro. Organizatorul poate aproba sau respinge solicitarea.
Taxele de participare sunt nerambursabile.
Sumele deja achitate pot fi utilizate pentru acoperirea totala sau partiala a taxei aplicabile dupa reincadrarea biletului (inclusiv in situatia conversiei din participare activa in participare pasiva).
In caz de anulare a congresului de catre organizator sau de imposibilitate de desfasurare din motive de forta majora, organizatorul poate decide, la discretia sa:
- transferul participarii catre o editie viitoare;
- rambursarea integrala sau partiala a taxei de participare.
Organizatorul nu raspunde pentru costuri indirecte precum transport, cazare, taxe bancare sau alte cheltuieli suportate de participant.
Trimiterea abstractelor este permisa exclusiv participantilor activi, cu plata procesata integral pe platforma. Platforma nu permite incarcarea abstractelor fara validarea platii.
Daca pana la termenul-limita de upload nu a fost incarcat abstractul pe platforma, acesta nu va fi luat in considerare pentru evaluare, iar participarea activa poate fi convertita automat in participare pasiva conform sectiunii Taxe de participare si plata.
Toate abstractele trebuie redactate si incarcate in conformitate cu Ghidul de Abstracte / Scientific Abstract Guidelines, care va fi publicat pe o pagina web separata a congresului. Ghidul detaliaza structura obligatorie, regulile tehnice, cerintele editoriale, cerintele etice, politica privind utilizarea instrumentelor AI, termenele-limita si conditiile stiintifice aplicabile abstractelor si prezentarilor.
Abstractele trebuie redactate exclusiv in limba engleza si trebuie sa respecte domeniul stiintific al congresului, criteriile tematice si regulile aplicabile tipului de lucrare propus.
Trimiterea unui abstract nu garanteaza acceptarea, publicarea, un anumit format de prezentare sau alocarea intr-o sesiune ori intr-un interval orar preferat.
Comitetul stiintific si/sau organizatorul isi rezerva dreptul de a:
- accepta sau respinge orice abstract;
- solicita clarificari, corectii sau completari;
- incadra abstractul in categoria stiintifica pe care o considera potrivita;
- schimba formatul final al prezentarii;
- retrage abstracte care nu respecta Ghidul de Abstracte, standardele stiintifice, cerintele etice, regulile editoriale, politica AI, cerintele tehnice sau termenele-limita.
Evaluarea abstractelor, inclusiv solicitarile de revizie, acceptarea, respingerea sau retragerea lor, apartine Comitetului stiintific, iar decizia acestuia este finala.
Participantul care trimite abstractul este singurul responsabil pentru corectitudinea continutului, a autorilor, a datelor furnizate, pentru obtinerea acordului tuturor coautorilor, pentru respectarea confidentialitatii pacientului si pentru existenta aprobarilor etice sau a consimtamintelor necesare, acolo unde este cazul.
Nu sunt permise date care identifica direct pacienti (nume/initiale, CNP, numar de fisa, date exacte de internare etc.). Daca exista risc rezonabil de reidentificare, autorii trebuie sa detina consimtamant explicit si documentatia etica necesara conform regulilor institutiei lor.
Instrumentele AI pot fi utilizate exclusiv pentru asistenta lingvistica, daca acest lucru este permis de Ghidul de Abstracte. Autorii raman pe deplin responsabili pentru originalitatea continutului, acuratetea datelor si absenta informatiilor fabricate, false sau plagiate.
Autorul corespunzator / submitting author este singura persoana de contact cu Comitetul stiintific si este responsabil pentru transmiterea deciziilor catre coautori, trimiterea la timp a eventualelor revizii si incarcarea materialelor finale, dupa caz.
Prin trimiterea abstractului, autorii pastreaza drepturile asupra continutului stiintific, dar acorda organizatorului si partenerilor editoriali ai congresului un drept neexclusiv de publicare a abstractului, a titlului, a autorilor, a afilierilor si a formei acceptate de prezentare in programul stiintific, cartea de abstracte, materialele congresului, pe site-ul congresului si in suplimentul de revista / publicatia oficiala asociata congresului.
Numai abstractele acceptate si prezentate oficial in cadrul congresului pot fi eligibile pentru publicare, conform regulilor editoriale aplicabile.
Neprezentarea lucrarii poate duce la retragerea acesteia din programul stiintific, la nepublicare si la pierderea beneficiilor asociate participarii active, fara restituirea taxei.
In situatia in care autorul principal nu mai poate sustine lucrarea, prezentarea de catre un coautor este posibila doar cu aprobarea prealabila, expresa si scrisa a organizatorului si/sau a Comitetului stiintific.
Termenele-limita pentru incarcarea abstractelor, eventualele revizii si prezentarea finala vor fi publicate pe site-ul oficial si pot fi modificate de organizator, daca este necesar.
Workshopurile sunt incluse in pachetul de participare doar in limita locurilor disponibile.
Detinerea unui bilet de congres nu garanteaza accesul la un workshop.
Alocarea locurilor la workshopuri se face pe principiul first come, first served, in sesiuni de selectie dedicate, comunicate de organizator.
Organizatorul poate organiza una sau mai multe runde de selectie, in functie de ocuparea locurilor, de categoria participantului, de restrictiile anumitor workshopuri si de nevoile logistice sau educationale.
Participantul este responsabil sa isi aleaga workshopurile in termenele si conditiile comunicate de organizator.
Dupa alocare, selectia workshopului este considerata finala si nu poate fi modificata, schimbata sau transferata, decat daca organizatorul decide altfel.
Organizatorul isi rezerva dreptul de a limita accesul la anumite workshopuri, de a schimba instructorii, locatia, ora sau formatul workshopului, de a comasa sau anula anumite sesiuni si de a realoca locuri unde este necesar.
Lipsa unui loc disponibil la workshop nu genereaza dreptul la refund, reducere, compensatie sau beneficiu alternativ.
Certificatele de participare se emit dupa congres si pot fi conditionate de verificarea prezentei.
Prezenta poate fi verificata prin scanare QR, scanare badge, check-in digital sau fizic ori alte metode utilizate de organizator.
Participantul este responsabil sa urmeze instructiunile organizatorului pentru validarea prezentei. Lipsa inregistrarii corecte a prezentei poate duce la neemiterea certificatului.
Pentru medici si alte categorii profesionale unde este cazul, congresul poate solicita acreditare EMC/CME. Acordarea acestor credite depinde de aprobarea organismelor competente, respectarea cerintelor de prezenta si furnizarea corecta a datelor necesare, inclusiv CNP, CUIM sau alti identificatori profesionali, daca este cazul.
Organizatorul nu garanteaza acordarea creditelor EMC/CME pana la obtinerea aprobarilor oficiale si indeplinirea obligatiilor de catre participant.
Participantii trebuie sa se comporte profesional, respectuos si legal pe toata durata evenimentului.
Organizatorul poate restrictiona sau anula accesul unui participant, fara refund, in caz de comportament abuziv, frauda, folosirea neautorizata a biletului altei persoane sau nerespectarea regulilor congresului.
Evenimentul poate fi fotografiat, filmat sau inregistrat. Prin participare, participantii accepta ca imaginea, vocea si prezenta lor pot aparea in materiale foto-video folosite de organizator in scopuri de documentare, promovare, educatie si comunicare.
Organizatorul nu raspunde pentru pierderea sau deteriorarea bunurilor personale, pentru probleme de transport/cazare sau pentru alte costuri indirecte suportate de participant.
Acesti termeni sunt guvernati de legea romana. Orice litigiu va fi solutionat de instantele competente din Romania.
Inainte de orice demers judiciar, participantul poate transmite o sesizare/reclamatie la secretariat@congrems.ro. Organizatorul urmareste solutionarea in termen de maximum 30 de zile calendaristice de la primirea unei sesizari complete.
Pentru contractele incheiate la distanta cu consumatori, daca litigiul nu se solutioneaza amiabil, consumatorii se pot adresa ANPC si mecanismului SAL (Solutionarea Alternativa a Litigiilor): https://anpc.ro/sal/.
In cazul unor neconcordante intre versiunile lingvistice ale acestor termeni, versiunea in limba romana prevaleaza.
Pentru intrebari privind inscrierea, platile, accesul, workshopurile, abstractele sau certificatele, participantii pot contacta organizatorul la secretariat@congrems.ro.
CongrEMs 2026 is organized by Asociatia Organizatia Studenteasca de Medicina de Urgenta, Tax ID 18816690, Registration No. JC 64/2006, with registered address at Str. Gheorghe Marinescu nr. 50, Targu Mures, Romania.
The official contact email for participants and administrative matters is secretariat@congrems.ro.
CongrEMs 2026 - National Congress of Emergency and Disaster Medicine with International Participation, 3rd Edition - will take place on 3-6 June 2026 in Targu Mures, Romania.
- Plenary sessions: National Theatre of Targu Mures
- Scientific sessions: Hotel Continental - Sala Tonitza
- Workshops: multiple venues to be communicated later
The Organizer reserves the right to change the schedule, structure, speakers, venues, or format of certain activities if necessary.
Participation is restricted to persons aged 18 years or older.
Eligible participants may include students, ISU/UPU volunteers who are not students, nurses, paramedics, physicians, and other professionals involved in emergency services.
The Organizer may verify the accuracy of the information provided during registration and reserves the right to refuse, restrict, or cancel participation in case of false, incomplete, or misleading information.
Creating an account on the platform does not guarantee a reserved place; participation is confirmed only after registration is completed and full payment is received.
Participants who initially purchased a passive participant account and later wish to upgrade to an active account must request this in due time by email at secretariat@congrems.ro, before the applicable deadlines. In such cases, the Organizer is under no obligation to refund any price differences resulting from the category change, the pricing period, or the fee structure applicable at the time of the request.
The applicable participation fee is the one valid at the time of payment, not at the time the account was created.
If a participant creates an account during the Early Bird period but pays after that period ends, the fee valid on the payment date will apply.
For active participation packages, eligibility remains conditional upon uploading an abstract in the platform by the official abstract submission deadline.
If no abstract is uploaded by that deadline, the ticket is automatically reclassified to the corresponding passive category, at the passive fee valid on the conversion date.
The resulting price difference is notified by email and must be paid within 5 calendar days from notification.
Payment methods may include:
- online card payment through the active platform processor;
- bank transfer;
- POS payment at the congress venue, at the Late Bird / on-site fee, if enabled by the Organizer.
If payment is not completed, the account may remain active on the platform, but no ticket will be issued and participation will not be confirmed.
If the difference generated by the Active-to-Passive conversion is not paid within the deadline above, the Organizer may automatically cancel the registration/ticket and deny event access.
Tickets are personal and non-transferable. They may not be resold, transferred, or used by another person.
Name corrections are allowed only in the case of genuine registration errors and must be requested exclusively by email at secretariat@congrems.ro. The Organizer may approve or reject such requests.
Participation fees are non-refundable.
Amounts already paid may be used to cover, in full or in part, any fee applicable after ticket reclassification (including Active-to-Passive conversion scenarios).
If the congress is cancelled by the Organizer, or cannot be held due to force majeure, the Organizer may, at its sole discretion:
- transfer the registration to a future edition;
- offer a full or partial refund of the participation fee.
The Organizer is not responsible for indirect costs such as travel, accommodation, bank fees, or other participant expenses.
Abstract submission is permitted exclusively to active participants whose payment has been fully processed on the platform. The platform does not allow abstract uploads without validated payment.
If no abstract has been uploaded to the platform by the abstract submission deadline, it will not be considered for evaluation, and active participation may be automatically converted to passive participation according to the Participation Fees and Payment section.
All abstracts must be prepared and uploaded in accordance with the Scientific Abstract Guidelines, which will be published on a separate congress webpage. The Guidelines set out the mandatory structure, technical rules, editorial requirements, ethical requirements, AI policy, deadlines, and scientific conditions applicable to abstracts and presentations.
Abstracts must be written exclusively in English and must comply with the congress scientific scope, thematic criteria, and the rules applicable to the proposed submission type.
Submitting an abstract does not guarantee acceptance, publication, a specific presentation format, or allocation to a preferred session or time slot.
The Scientific Committee and/or Organizer reserve the right to:
- accept or reject any abstract;
- request clarifications, corrections, or additions;
- classify the abstract in the scientific category they consider appropriate;
- change the final presentation format;
- withdraw abstracts that do not comply with the Scientific Abstract Guidelines, scientific standards, ethical requirements, editorial rules, AI policy, technical requirements, or deadlines.
The evaluation of abstracts, including revision requests, acceptance, rejection, or withdrawal, belongs to the Scientific Committee, whose decision is final.
The submitting participant is solely responsible for the accuracy of the content, authorship, submitted data, obtaining the consent of all co-authors, maintaining patient confidentiality, and securing any required ethical approvals or consents where applicable.
No directly identifying patient data are allowed (name/initials, national ID, medical record number, exact admission dates, etc.). Where there is a reasonable re-identification risk, authors must hold explicit consent and the required ethics documentation under their institutional rules.
AI tools may be used only for language assistance, if permitted by the Scientific Abstract Guidelines. Authors remain fully responsible for the originality of the content, the accuracy of the data, and the absence of fabricated, false, or plagiarized information.
The corresponding / submitting author is the sole contact person for the Scientific Committee and is responsible for communicating decisions to co-authors, submitting any required revisions on time, and uploading the final materials where applicable.
By submitting an abstract, the authors retain ownership of the scientific content but grant the Organizer and the congress editorial partners a non-exclusive publication right to publish the abstract, title, authors, affiliations, and accepted presentation format in the scientific program, abstract book, congress materials, on the congress website, and in the journal supplement / official publication associated with the congress.
Only abstracts that are accepted and officially presented during the congress may be eligible for publication, subject to the applicable editorial rules.
Failure to present the work may lead to withdrawal from the scientific program, non-publication, and loss of the benefits associated with active participation, without refund of the participation fee.
If the first author can no longer present the work, presentation by a co-author is possible only with the prior, explicit, written approval of the Organizer and/or the Scientific Committee.
Deadlines for abstract upload, any revisions, and final presentation will be published on the official website and may be modified by the Organizer if necessary.
Workshops are included in the participation package only within the limit of available places.
Holding a congress ticket does not guarantee access to a workshop.
Workshop seats are allocated on a first come, first served basis during dedicated selection sessions announced by the Organizer.
The Organizer may organize one or more workshop selection rounds depending on occupancy, participant category, workshop restrictions, and logistical or educational needs.
Participants are responsible for selecting workshops within the deadlines and conditions communicated by the Organizer.
Once allocated, a workshop selection is considered final and may not be changed, exchanged, or transferred unless the Organizer decides otherwise.
The Organizer reserves the right to limit access to specific workshops, change instructors, venue, schedule, or format, merge or cancel certain sessions, and reallocate seats where necessary.
Lack of available workshop seats does not entitle the participant to any refund, discount, compensation, or alternative benefit.
Certificates of participation are issued after the congress and may be conditional upon attendance verification.
Attendance may be verified through QR scanning, badge scanning, digital or physical check-in, or other methods used by the Organizer.
The participant is responsible for following the Organizer's instructions for attendance validation. Failure to properly record attendance may lead to non-issuance of the certificate.
For physicians and other professional categories where applicable, the congress may seek CME/EMC accreditation. Granting such credits depends on approval by the competent authorities, attendance requirements, and the correct submission of required information, including personal or professional identifiers such as CNP or CUIM where applicable.
The Organizer does not guarantee the granting of CME/EMC credits before official approval is obtained and all participant obligations are fulfilled.
Participants must behave professionally, respectfully, and lawfully throughout the event.
The Organizer may restrict or cancel a participant's access, without refund, in cases of abusive conduct, fraud, unauthorized use of another person's ticket, or failure to comply with congress rules.
The event may be photographed, filmed, or otherwise recorded. By attending, participants agree that their image, voice, and presence may appear in photo-video materials used by the Organizer for documentation, promotion, education, and communication purposes.
The Organizer is not responsible for loss or damage to personal belongings, travel or accommodation issues, or other indirect costs borne by the participant.
These terms are governed by Romanian law. Any dispute shall be settled by the competent courts of Romania.
Before starting court proceedings, participants may submit a complaint to secretariat@congrems.ro. The Organizer aims to issue a response within 30 calendar days from receiving a complete complaint.
For distance contracts concluded with consumers, if a dispute is not resolved amicably, consumers may contact ANPC and use the SAL (Alternative Dispute Resolution) mechanism: https://anpc.ro/sal/.
In the event of discrepancies between language versions of these terms, the Romanian version shall prevail.
For questions regarding registration, payments, access, workshops, abstracts, or certificates, participants may contact the Organizer at secretariat@congrems.ro.
Politica de confidentialitate si protectia datelor
CongrEMs 2026 colecteaza si proceseaza date personale exclusiv pentru administrarea participarii, facturare, comunicare oficiala, certificate si acreditare, in conformitate cu legislatia aplicabila.
Privacy and Data Protection Policy
CongrEMs 2026 collects and processes personal data only for participation management, invoicing, official communications, certificates, and accreditation purposes, in accordance with applicable law.
Datele pot fi furnizate direct de participant (cont, inscriere, abstracte) sau colectate automat la nivel tehnic (loguri/cookies), dupa caz.
Putem colecta, in functie de situatie:
- nume si prenume;
- tara, judet, oras;
- adresa de email;
- numar de telefon;
- institutie / spital / afiliere;
- universitate, facultate, an de studiu, specialitate sau grad profesional, dupa caz;
- categorie profesionala;
- marime tricou (welcome kit), daca este solicitata in formular;
- date despre bilet: tip pachet, status plata, participare activa/pasiva, optiune Gala Dinner;
- date de facturare si contabilitate;
- CNP, CUIM sau alti identificatori profesionali, daca sunt necesari pentru acreditare EMC/CME;
- date privind prezenta si participarea la workshopuri sau activitati.
Anumite date sunt obligatorii pentru crearea contului, validarea platii, emiterea documentelor fiscale si, unde este cazul, pentru validari profesionale/acreditare. Fara aceste date, anumite servicii nu pot fi furnizate.
Daca in abstracte apar informatii clinice ce pot conduce la identificarea directa sau indirecta a pacientilor, acestea pot constitui date privind sanatatea (categorie speciala de date) si necesita masuri suplimentare de protectie.
Datele sunt utilizate pentru:
- crearea si administrarea contului de participant;
- gestionarea inscrierii si validarea platilor;
- emiterea biletelor, badge-urilor si certificatelor;
- organizarea abstractelor, workshopurilor si programului;
- facturare, contabilitate si conformare fiscala;
- solicitarea si gestionarea acreditarii EMC/CME;
- comunicari administrative legate de congres;
- securitate, verificarea prezentei si prevenirea fraudelor.
Prelucrarea datelor se bazeaza, dupa caz, pe executarea raportului contractual dintre participant si organizator, pe obligatii legale si pe interesul legitim al organizatorului de a administra congresul in conditii adecvate.
In functie de situatie, temeiul legal relevant este art. 6 alin. (1) lit. a, b, c sau f din GDPR.
Pentru date speciale (de exemplu date de sanatate din abstracte), se aplica suplimentar una dintre conditiile art. 9 GDPR, acolo unde este necesar.
Participantii pot solicita accesul la date, rectificarea sau alte drepturi prevazute de legislatia aplicabila, contactand organizatorul la secretariat@congrems.ro.
Datele personale sunt pastrate doar pe durata necesara scopurilor mentionate si conform obligatiilor legale aplicabile.
- date de facturare si documente financiar-contabile: conform termenelor legale de arhivare fiscal-contabila aplicabile in Romania;
- datele contului de participant si ale participarii la eveniment: pe perioada organizarii congresului si ulterior, atat cat este necesar pentru evidenta administrativa, emiterea certificatelor, gestionarea sesizarilor si apararea drepturilor legale;
- date din abstracte/materiale stiintifice: pe durata necesara evaluarii, publicarii (unde este cazul) si conform politicilor editoriale/obligatiilor legale aplicabile;
- datele folosite pentru comunicari de marketing/newsletter: pana la retragerea consimtamantului (dezabonare) sau pana la aplicarea unei politici de curatare periodica a bazei.
Daca in abstracte apar informatii clinice ce pot conduce la identificarea directa sau indirecta a pacientilor, acestea pot constitui date privind sanatatea (categorie speciala de date) si se aplica cerinte suplimentare GDPR.
Pentru operarea platformei si a congresului, datele pot fi accesate/prelucrate, dupa caz, de parteneri contractuali ai organizatorului, strict in limitele necesare:
- furnizori IT si de gazduire/mentenanta platforma;
- procesatori de plati;
- furnizori de email/newsletter (inclusiv MailPoet);
- contabil, avocat sau alti consultanti profesionali ai organizatorului;
- autoritati publice, atunci cand exista obligatie legala.
Cu fiecare partener relevant sunt aplicate masuri contractuale de confidentialitate si protectie a datelor, conform GDPR.
Comunicarea de tip newsletter/marketing se transmite doar pe baza de consimtamant, exprimat separat de acceptarea termenilor de participare.
Abonarea poate fi retrasa oricand prin link-ul de dezabonare din email sau prin solicitare la secretariat@congrems.ro, fara a afecta legalitatea prelucrarii efectuate anterior retragerii consimtamantului.
Participantul poate exercita drepturile GDPR (acces, rectificare, stergere, restrictionare, opozitie, portabilitate, dupa caz) la adresa secretariat@congrems.ro.
Daca apreciaza ca prelucrarea datelor incalca legislatia aplicabila, participantul poate formula o plangere la ANSPDCP (Autoritatea Nationala de Supraveghere a Prelucrarii Datelor cu Caracter Personal).
Data may be provided directly by participants (account, registration, abstracts) or collected automatically at technical level (logs/cookies), where applicable.
Depending on the context, we may collect:
- full name;
- country, county, city;
- email address;
- phone number;
- institution / hospital / affiliation;
- university, faculty, study year, specialty or professional grade, where applicable;
- professional category;
- T-shirt size (welcome kit), where requested in the form;
- ticket-related data: package type, payment status, active/passive participation, Gala Dinner option;
- billing and accounting data;
- CNP, CUIM, or other professional identifiers where required for CME/EMC accreditation;
- attendance and participation data related to workshops or event activities.
Certain data are mandatory for account creation, payment validation, fiscal documentation, and where applicable, professional validation/accreditation. Without these data, some services cannot be provided.
If abstracts include clinical information that could directly or indirectly identify patients, this may qualify as health data (special category data) and requires additional safeguards.
Data is used for:
- creating and managing participant accounts;
- handling registration and payment validation;
- issuing tickets, badges, and certificates;
- organizing abstracts, workshops, and the scientific program;
- invoicing, accounting, and fiscal compliance;
- requesting and managing CME/EMC accreditation;
- administrative communications related to the congress;
- security, attendance verification, and fraud prevention.
Data processing is based, where applicable, on the performance of the relationship between the participant and the Organizer, legal obligations, and the Organizer's legitimate interest in administering the congress properly.
Depending on context, the applicable legal basis is GDPR Art. 6(1)(a), (b), (c), or (f).
For special category data (for example health data that may result from abstract content), an additional GDPR Art. 9 condition is applied where required.
Participants may request access to their data, rectification, or exercise other rights provided by applicable law by contacting secretariat@congrems.ro.
Personal data is retained only for as long as necessary for the purposes listed above and in accordance with applicable legal obligations.
- billing and accounting records: according to the legal fiscal/accounting archiving periods applicable in Romania;
- participant account and participation data: during congress organization and afterwards for the period needed for administrative records, certificate issuance, complaint handling, and legal defense;
- data included in abstracts/scientific materials: for the period necessary for evaluation, publication (where applicable), and under applicable editorial/legal rules;
- newsletter/marketing data: until consent is withdrawn (unsubscribe) or until periodic database cleanup rules are applied.
If abstracts include clinical information that could directly or indirectly identify patients, such information may qualify as health data (special category data), triggering additional GDPR requirements.
For operating the platform and the congress, personal data may be accessed/processed, where applicable, by the Organizer's contractual partners, strictly on a need-to-know basis:
- IT providers and hosting/platform maintenance providers;
- payment processors;
- email/newsletter providers (including MailPoet);
- the Organizer's accountant, lawyer, or other professional advisors;
- public authorities, where disclosure is required by law.
Relevant partners are bound by confidentiality and data protection obligations under GDPR.
Newsletter/marketing communications are sent only based on consent, given separately from acceptance of participation terms.
Consent can be withdrawn at any time through the unsubscribe link in the email or by contacting secretariat@congrems.ro, without affecting the lawfulness of processing carried out before withdrawal.
Participants may exercise GDPR rights (access, rectification, erasure, restriction, objection, portability, where applicable) at secretariat@congrems.ro.
If a participant believes data processing infringes applicable law, they may file a complaint with ANSPDCP (Romanian National Supervisory Authority for Personal Data Processing).
Informatii utile
Pentru aspecte administrative, juridice, abstracte, Ghidul de Abstracte, workshopuri sau participare, contacteaza echipa CongrEMs la datele de mai jos.
Useful information
For administrative, legal, abstract, Scientific Abstract Guidelines, workshop, or participation-related matters, please contact the CongrEMs team using the details below.